Hospitality

Month	Event	Details
August	Inservice week	Provide teachers with a small, token welcome back gift for 19 staff members.
September	Open House	Provide refreshments for both Open House sessions (approximately 50 people per session.) Double check the church website to confirm event has been reserved Obtain/provide light refreshments, healthy foods – fruit, crackers, cheese (no nut products) Pick up plastic tablecloths from office Set up and clear refreshments before and after event. Any remaining snacks can be placed in the preschool office for teachers Submit related receipts to preschool office for reimbursement through FUMC
October	Holiday Party	Coordinate board/staff holiday party. Contact host family and confirm date and location. The party is usually hosted on the first weekend of December Choose and contact caterer and reserve date Contact FUMC child care coordinator regarding child care for the night of the event
November	Holiday Party	Finalize holiday party arrangements Send evite to staff and board. Email address list can be obtained from the preschool directory. Make sure to include info regarding child care and keep a list of children who will need childcare. Select final menu items and coordinate miscellaneous serving items (utensils, glasses, etc.) with host family Select a host/hostess gift for host family At November board meeting: solicit four volunteers to bring desserts to the party, Write and pass out names for secret Santa gifts from board members to be given to staff.
December	Holiday Party	Attend holiday party and assist as needed Submit related receipts to preschool office for reimbursement through FUMC
February	FUMP Newsletter	Compose and submit a brief article for the FUMP newsletter. The article should address your position on the board and how that area impacts and enriches FUMP. Your article is due by the 25^th of February. This article will be published in the March newsletter. Email your submission to preschool@fumcaustin.org
March	Staff/Board Luncheon	Coordinate board/staff spring luncheon Confirm date with director (usually held at noon on Thursday of spring parent conference day) Choose and contact caterer to reserve date Contact FUMC child care coordinator regarding child care for the luncheon Confirm with preschool office that work order has been sent
April	All School Picnics	Coordinate school picnics: Choose and contact caterer and reserve date. Double check the church website to confirm event has been reserved Request menu order forms to be distributed two full weeks prior to picnics. Deadline should be the Monday prior to the picnic. Payments should be made payable to FUMP. Also, forms should have space to ask for parent donations for teachers’ lunches. Order 2 additional lunches per day to allow for mistakes/omissions. Preschool office will review, copy and distribute menu forms to families and staff and collect forms on preschool office door. Contact volunteer coordinator/room reps regarding 3 dozen commercially prepared cupcakes for picnic. Cupcakes should be delivered for Thursday picnic. (PENDING ROOM REP DECISION)
April	Staff/Board Luncheon	Finalize luncheon arrangements Send evite to board and staff. Email addresses can be obtained from the preschool directory. Select final menu items and coordinate with office regarding miscellaneous details (centerpieces, serving items, etc) Make sure to include info regarding child care and keep a list of children who will need childcare. At April Board meeting, solicit three volunteers to bring desserts to the luncheon.
April	Staff/Board Luncheon	Coordinate/finalize catering invoice for payment.
May	All School Picnics	Finalize picnic arrangements: Gather and compile picnic orders and submit to caterer on due date. Send reminder to volunteer coordinator/room reps regarding 3 dozen commercially prepared cupcakes for picnics. Submit related receipts to preschool office for reimbursement through FUMC
May	All School Picnics	Plan to attend picnic and arrive early to assist with lunch delivery, cupcake delivery and tile painting.
Monthly	Meetings	Attend board meetings and provide a status report (if any)