Volunteer Coordinator

Month	Event	Details
Late Aug - September	Volunteer Forms	The office will provide copies of the ‘Parent Volunteering’ enrollment form. Compile spreadsheet of parent volunteers based on categories from that form. Please submit to preschool office, special projects and equipment committees by third week of school.
September	Room Rep Orientation	Once room reps have been confirmed schedule a room rep orientation meeting to go over tasks of the coming school year. Schedule during preschool hours FUMC child care workers can provide child care with advance notice to Samantha Franklin Notify office of time and date to schedule FUMC work order for room set up and coffee. Request copies of teacher favorites forms to be given to room reps at meeting. Tasks include: organizing class gifts for teacher birthdays and end of year (not Christmas, as we encourage participation in the preschool’s bonus program), bringing three dozen commercially prepared cupcakes for picnics in spring (pending room rep decision). Also, make room reps aware that the preschool office has a notebook of “teacher favorites” available to assist with selecting gifts and distribute copies. Room reps may be asked by their teacher to assist with various classroom projects (class photos, gardening times) or parent communication as needed. Have each class sign up for a month for garden maintenance (weeding and watering). They will speak to the teachers and equipment board rep for more information. Room reps may opt to take in funds at the beginning of the year and pay for gifts over time. Cash should not be left in cubbies. Please have parents make donations in the preschool office.
September	Book Fair	Coordinate with book fair coordinator regarding volunteers to work at the book festival. Fill shifts as needed.
September	FUMP Newsletter	Compose and submit a brief article for the FUMP newsletter. The article should address your position on the board and how that area impacts and enriches FUMP. Your article is due by the 25^th of September. This article will be published in the October newsletter. Email your submission to preschool@fumcaustin.org
November	Gift Wrap	Coordinate with the gift wrap coordinator regarding the delivery date of gift wrap and secure the needed number of volunteers to distribute gift wrap boxes.
November	Vision/ Hearing	Secure two volunteers for vision/hearing screening day, based on volunteer lists. Volunteers arrive at the office and pick up a list of participating children. They then transport children to and from the screenings. continued
January	Music Fest	Coordinate with music festival volunteer coordinator regarding volunteers for the music fest. Fill shifts as needed.
January (late)	Class Photos	Secure 1-2 volunteers each day for school portraits, based on volunteer lists. Volunteers notify teachers of their photo times, assist in transitions with young classes, assist with grooming of individual children. These volunteers should be somewhat familiar with teachers.
March	Cup & Plate	Coordinate with special projects board reps regarding volunteers for cup and plate project. Volunteers can assist with kit preparation, kit maintenance, copying artwork and payments, and distribution of plates, cups and bowls.
Monthly	Gardening	Send an email reminder regarding gardening duties to the appropriate room rep. Copy equipment rep on email for any follow up correspondence.
Monthly	Staff Birthdays	Coordinate and observe teacher birthdays: Consult preschool calendar for staff birthdays. Send an email reminder to the appropriate room rep to remind them of the upcoming birthday. Purchase a small gift ($10) from the preschool board to the teacher(s). Submit related receipt to the preschool office for reimbursement.
Monthly	Meetings	Attend board meetings and provide status reports (if any)